Canandaigua Area Soccer League, Inc.  Bylaws
MEETINGS

Regular meetings shall be held at times and dates as determined at the annual meeting and posted on the CASLNY.org website

The annual meeting shall be held in November of each year.

A majority vote of those in attendance is necessary to pass any resolution, a quorum being present.

NEW YORK STATE WEST YOUTH SOCCER ASSOCIATION (NYSWYSA) / UNITED STATES SOCCER FEDERATION (USSF) REQUIREMENTS

As a member organization of the NYSWYSA and USSF, the Canandaigua Area Soccer League (CASL) complies with the following requirements:

1.The membership of CASL shall be open to any players, coaches, trainers, managers, administrators, and officials not subject to suspension under Section 4 of Bylaw 241 of the USSF Bylaws.

2.The USSF articles of incorporation, bylaws, policies, and requirements take precedence over and supersede the governing documents and decisions of CASL to the extent applicable under state law, and CASL will abide by those articles, bylaws, policies, and requirements.

3.  CASL will abide by the USSF's articles, bylaws, policies, and requirements on interplay.

4.  CASL will provide equitable and prompt hearing and appeal procedures to guarantee the rights of individuals to participate and compete. These procedures shall include that all grievances involving the right to participate and compete in activities sponsored by the USSF, the NYSWYSA, and CASL may be appealed to the USSF's Appeals Committee in accordance with NYSWYSA bylaws and policies. The Federation's Appeals Committee shall have jurisdiction to approve, modify, or reverse a decision. A decision rendered by CASL or the NYSWYSA from which an appeal is made is not suspended pending the final decision of the Federation's Appeals Committee unless the Committee otherwise orders. The decision made by CASL of the NYSWYSA may be upheld, revised, or reversed and remanded.

STANDING COMMITTEES

The President, with the approval of the Executive Board, shall appoint the chairperson of each standing committee.

The following is a list and description of the standing committees and current chairpersons:

Fundraising Committee:

The Fundraising Committee is responsible for planning and executing fundraising events and activities for the club. The committee members work closely with the Treasurer and the ExecutiveBoard to set fundraising goals and budget, solicit donations and sponsorships, and promote the club's mission and vision. The committee members also coordinate with other committees and volunteers to ensure the success of the fundraising events and activities.

Registrar:

The Registrar is responsible for managing the registration process and database for the club. The Registrar works closely with the Directors of Coaching and the VPs of Travel and Rec to ensure that all players are properly registered and assigned to teams. The Registrar also maintains accurate records of player information, fees, waivers, and medical forms. The Registrar communicates with players, parents, and coaches regarding registration matters and provides reports and statistics as needed.

Planning and Development Committee:

The Planning and Development Committee is responsible for overseeing the strategic direction and growth of the club. The committee members work closely with the Executive Board and the Directors of Coaching to develop and implement the club's long-term and short-term goals, objectives, and policies. The committee members also conduct research and analysis on the club's strengths, weaknesses, opportunities, and threats, and propose solutions and recommendations. The committee members also monitor and evaluate the club's performance and progress, and provide feedback and guidance.

 

 

Field Maintenance Committee:

The Field Maintenance Committee is responsible for ensuring the quality and safety of the club's fields and facilities. The committee members work closely with the Scheduling Committee, the Special Events Committee, and the Travel and Rec VPs to coordinate the use and maintenance of the fields and facilities. The committee members also perform regular inspections and repairs of the fields and facilities, and report any issues or concerns. The committee members also procure and manage the necessary equipment and supplies for the field maintenance.

Scheduling Committee:

The Scheduling Committee is responsible for creating and managing the schedules for the club's teams, games, practices, and events. The committee members work closely with the Directors of Coaching, the Registrar, and the Webmaster to ensure that all schedules are on the club’s website and TeamSnap App.The committee members also communicate with coaches, players, parents, referees, and other clubs regarding the schedules and any changes or updates. The committee members also handle any scheduling conflicts or issues that may arise.

Special Events Committee:

The Special Events Committee is responsible for planning and organizing special events and activities for the club, such as tournaments, clinics, camps, awards, banquets, and other events. The committee will work closely with the Scheduling Committee and the VPs of Travel and Recreation to coordinate the logistics and details of the events and activities. The committee members also recruit and manage volunteers and staff for the events and activities. The committee members also promote and market the events and activities to the club members and the community.

Uniforms Committee:

The Uniforms Committee is responsible for selecting the uniforms and apparel for the club's teams and staff. The committee members work closely with the VPs of Travel and the Treasurer to select and approve the uniform styles, colors, and logos. The committee members will work with Soccer.com to choose the kit for the upcoming season and help make selections regarding the team and spirit gear on the club’s team page. The committee members will handle any issues or complaints.

Marketing/PR Committee:

The Marketing/PR Committee is responsible for promoting the club's image, programs, and events to the public and the media. The committee members work closely with the Registrar and the Webmaster to create and distribute marketing materials, such as flyers, brochures, newsletters, press releases, and social media posts. The committee members also seek and maintain relationships with sponsors, partners, and community organizations that support the club's mission and vision.

Webmaster:

The Webmaster is responsible for designing, developing, and maintaining the club's website and online platforms. The Webmaster works closely with the Marketing/PR Committee and the Program Manager to ensure that the website and online platforms are updated, user-friendly, and secure. The Webmaster also monitors and analyzes the website and online platforms' performance and usage, and provides feedback and recommendations for improvement.

 

Appeals and Fairness Committee:

The committee shall be composed of the current President and the Past President, VP of Recreation, VP of Travel, a team coach (not involved in the complaint), and two volunteers, randomly selected from the CASL membership. Grievances and appeals shall be heard by the committee within 14 days of receipt of the complaint in writing by an officer of the corporation. This is not a legal body, and may serve only to arbitrate a reasonable solution according to NYSWYSA and CASL guidelines, sportsmanship, and the spirit in which CASL conducts its business.

This committee is also responsible for extending scholarships for players in need.

 

 

TEAM SELECTION

There will be no requests granted for team selection.

Recreational teams players shall be distributed based on ability, level, age and sex. An effort will be made to maintain that all teams are essentially equal in ability. Recreational Teams at all ages shall be co-ed. Age groups shall be established each season according to the guidelines of the New York State West Youth Soccer Association.

Team selections for traveling teams (ATTACK) shall be made with tryouts from the general registration. The coaches of each team will be offered the opportunity to meet, discuss, and share input on the selection of their teams with the Coaching Directors. Final team selections will be made by a travel selection committee that will include the Coaching Directors, the VP of Travel, and at least one non-coach member. Children who are not selected for placement on a team will be notified by the club in writing.

 

PLAYER’S RESPONSIBILITY

Players are responsible to attend practices and games. They shall adhere to the rules of the game and respect the direction of their coach and decisions of the referees. Players agree to abide to CASL's Code Of Conduct.

 

PARENT’S RESPONSIBILITY

Parents shall respect the decisions of the referees and shall conduct themselves in an orderly manner. There shall be no use of alcohol or profanity during games or practices. Parents agree to abide to CASL's Code Of Conduct.

 

COACH’S RESPONSIBILITY

Coaches shall respect the decisions of the referees. They shall conduct themselves in an orderly manner. They shall not use alcohol or be under the influence of any controlled substance when working with or responsible for children. They shall not use profanity in the presence of the children. They shall strive to treat each child equally. Coaches agree to abide to CASL's Code Of Conduct.

VOLUNTEER COACHES

All team coaches and assistant coaches within CASL, (travel, summer rec, and fall ball) are volunteers and serve at the discretion of the CASL Executive Board.

The Executive Board reserves the sole right to appoint or remove any coach or assistant coach for any reason, with or without cause.

Decisions regarding coaching appointments or removals may be discussed in Executive Session and voted by the Board at large in regular session.. The rationale for such decisions shall remain private and confidential to protect the integrity of the league and the individuals involved in the event of a dismissal.

Volunteer coaching roles are not guaranteed and are not subject to appeal.
RESTRUCTURE OF AMENDMENTS

These bylaws may be amended at any regular meeting of the organization by two-thirds (2/3) vote of the members present and voting, provided that notice of the change has been given thirty (30) days in advance.

(Revised August 1, 2025)